Employment Application

Spalding Community Services District is hiring for the following positions at this time:

 GENERAL MANAGER

FINAL FILING DATE: Open Until Filled

APPLICATION PROCESS: To apply, please submit:

1)    Job Application

2)    Cover Letter

3)    Resume

Please submit your application materials (.pdf or .doc) to the District office at:

Email: generalmanager@spaldingcsd.org

Mailing Address:
Spalding Community Services District
502-907 Mahogany Way
Susanville, CA 96130

Spalding Community Services District is an Equal Opportunity Employer.

POSITION DETAILS

Salary:            $30-$40/hour (negotiable based on experience);

Benefits:        Vacation/Sick Leave Accrual; $200 Month Healthcare Stipend

Hours:           

30 to 40 hours per week (schedule to be determined; hybrid work optional for qualified candidates with demonstrable experience after a period of 90 days).

Job Type:       Part-Time, At-Will Employee

Location:       Spalding Community Services District

                            502-907 Mahogany Way

                            Susanville, CA 96130

Opening Date:  April 10th, 2025         Closing Date: Open Until Filled

POSITION OVERVIEW

The General Manager serves as the chief executive officer of the Spalding Community Services District (SCSD) and is responsible for the overall administration, management, and operations of the District. Under the policy direction of the Board of Directors, the General Manager ensures the effective delivery of essential services, including wastewater, fire protection, and recreation. This role oversees financial management, personnel administration, regulatory compliance, and community relations.

The General Manager attends all Board meetings, implements Board policies, prepares budgets and reports, and serves as the primary liaison between the District and governmental agencies, community stakeholders, and the public.

The General Manager is an “at will” employee and shall execute the daily operations of the District and works under the direction and pleasure of the Board of Directors. The General Manager administers the District and has exclusive management and control of the operations and works of the District, subject to approval of the Board of Directors, and provides day-to-day leadership for the District. The General Manager has general charge, responsibility and control over all property of the District.

ESSENTIAL DUTIES & RESPONSIBILITIES

Essential duties may include, but are not limited to:

• Administer the daily operations of the District under the direction of the Board of Directors.
• Develop and implement the strategic plan, other long-range plans, and carry into effect the expressed policies of the Board of Directors.
• Serve as the Treasurer of the Board, oversee the preparation and management of the District’s financial plan, investment strategy, annual budgets, financial reports and implement the recommendations and requirements of independent audits.
• Serve as the Secretary of the Board, preparing meeting agendas, minutes, and official records.
• Direct capital project coordination, including procurement, evaluation, and contract management in communication with the Board of Directors.
• Identify, evaluate, and pursue grant opportunities and other funding sources.
• Provide leadership and oversight of all District departments and establish and implement plans and standard operating procedures to ensure efficient District operations.
• Establish and evaluate risk management strategies to effectively protect the district’s human resources, current and fixed assets.
• Hire, supervise, evaluate, and manage District employees in accordance with Board-approved policies; ensure district policy complies with current federal and state labor laws.
• Keep current and maintain professional knowledge and abilities by supporting the development of District employees through required and elective training, certifications, qualifications, and continuing education.
• Direct professional development, employment development, for Best Management Practices and Efficient Management Programs and Health, Safety & Environmental Compliance.
• Oversee maintenance and operation of District facilities, property, and infrastructure.
• Maintain public relations by fostering positive relationships with community members and stakeholders.
• Act as the District’s representative in interactions with other special districts, county, state, and federal agencies.
• Ensure compliance with all federal, state, and local regulations applicable to the District.
• Perform other duties as assigned by the Board of Directors.

QUALIFICATIONS

Education & Experience

• Required: Minimum of five (5) years of increasingly responsible managerial experience, including finance, public affairs, regulatory affairs in government service or private industry in a management or supervisory role
• Required: Associate Degree and/or two (2) years of college coursework or training in public/business administration, project management, office management, administrative assistance/secretarial training, or a related field.
• Preferred: Bachelor’s degree in Public Administration, Business Administration, or a related field.
• Preferred: Experience in special district administration or public agency management.
• Preferred: experience with underground utility construction and/or environmental compliance.
• Equivalency: A combination of education and experience that provides the required skills and knowledge may be considered.

Knowledge, Skills, & Abilities

• Strong knowledge of municipal government municipal government policies, budgeting, and purchasing procedures; applicable local, state and federal laws, codes, regulations and ordinances.
• Strong knowledge of the basic principles, practices, and procedures of municipal and governmental budgeting, accounting and purchasing including preparation, monitoring, transferring, and reporting.
• Knowledge and experience of federal, state and local regulatory compliance, environmental compliance and land use law relate to the operations and maintenance of underground utilities such as wastewater systems.
• Knowledge of competitive procurement, purchasing, contract, and surplus disposal practice for the public sector.
• Knowledge of California labor laws and public sector employment regulations.
• Knowledge of modern financial accounting, business administration, customer relations and enterprise resource management software systems and platforms (e.g. QuickBooks Online, Oracle NetSuite, or similar platforms).
• Knowledge of construction management, estimating platforms or other enterprise capital improvement planning and project management solutions.
• Establish and maintain effective working relationships with staff, management, vendors, outside agencies, community groups and the general public; present a positive image of the District in a variety of circumstances.
• Ability to strategize long-term planning, analyze complex problems, and develop effective solutions.
• Proficiency in modern office software, including Microsoft Office Suite, Adobe Acrobat and digital document control practices.
• Ability to analyze situations, determine appropriate actions and clearly delegate as necessary.
• Ability to interact professionally with diverse individuals and resolve inquiries effectively.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.

License, Certification and Other Requirements

• Required: Possess a Valid State of California Driver’s License and satisfactory driving record.

• Required: Completion of a background check.
• Preferred: Professional Engineer, General Engineering Contractor

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Regularly required to sit, type, and use hands to handle office materials.
• Occasionally required to lift/move up to 35 pounds.
• Work is typically performed in an office environment with moderate noise levels.
• Travel, sometimes in inclement weather, is sometimes required.
• Work is occasionally performed outside, sometimes in inclement weather or heat, for monitoring or inspection of infrastructure or capital projects.
• Occasional extended hours may be required for emergency response or critical deadlines.

ADMINISTRATIVE ASSISTANT

FINAL FILING DATE: May 2nd, 2025, at 5:00 P.M.

APPLICATION PROCESS: To apply, please submit:

1)    Job Application

2)    Cover Letter

3)    Resume

Please submit your application materials (.pdf or .doc) to the District office at:

Email: generalmanager@spaldingcsd.org

Mailing Address:
Spalding Community Services District
502-907 Mahogany Way
Susanville, CA 96130

Spalding Community Services District is an Equal Opportunity Employer.

POSITION DETAILS

Salary:            $23.00 per hour 

Benefits:        Vacation/Sick Leave Accrual
Hours:               

Up to 24 hours per week (schedule to be determined; hybrid work optional for qualified candidates with demonstrable experience after a period of 180 days).

Job Type:       Part-Time/Non-Exempt, At-Will Employee

Location:       Spalding Community Services District

                            502-907 Mahogany Way

                            Susanville, CA 96130

Opening Date:  April 10th, 2025         Closing Date: May 2nd, 2025

POSITION OVERVIEW

The Administrative Assistant provides general administrative support and program coordination for District staff. This position is responsible for a variety of clerical, financial, and customer service functions, ensuring efficient operation of the District’s administrative activities. Duties include confidential administrative support to the General Manager, assistance with budget preparation and monitoring, project coordination, and serving as the primary contact for public inquiries. The position operates under the general supervision of the General Manager, following established work plans or objectives, priorities, policies, procedures, and applicable Government Codes. Work is evaluated for technical soundness and conformity to practice and District policy.

ESSENTIAL DUTIES & RESPONSIBILITIES

Essential duties may include, but are not limited to:

• Provide direct administrative support to the General Manager.
• Serve as the primary District contact for public inquiries, ensuring timely resolution of concerns.
• Perform clerical functions, including maintaining records, preparing correspondence, and scheduling meetings.
• Assist in the preparation and monitoring of the district’s annual operating budget.
• Process work orders and purchase orders in accordance with District procedures.
• Maintain financial records and assist with cost tracking.
• Support grant applications and grant progress monitoring and reporting.
• Assist in capital project coordination, including procurement, evaluation, contract management, documentation, inspection scheduling, submittal tracking, and meeting scheduling, note-taking and recordkeeping.
• Maintain and administer the On-Call Services Roster, including advertisement and applicant review.
• Review and issue permits as designated by the General Manager.
• Oversee the organization, management, and maintenance of digital and hard copy official records according to records management strategy and records retention schedules.
• Manages public records requests, receipt, tracking and fulfillment.
• Assist in planning and executing community events.
• Record and prepare Board of Directors meeting minutes in compliance with the California Government Codes.
• Serve as Secretary of the Board in the absence of the General Manager.

PERIPHERAL DUTIES

• Supports operations staff with purchases and maintains an inventory of supplies and materials for the District.
• Coordinates and engages as directed in professional development, employment development, for Best Management Practices and Efficient Management Programs and Health, Safety & Environmental Compliance.
• Develop and circulate public relations materials, including but not limited to press releases, newsletters, public notices and legal notices.
• Performs other related duties as assigned.

QUALIFICATIONS

Education & Experience

• Required: Associate Degree and/or two (2) years of college coursework or training in public/business administration, project management, office management, administrative assistance/secretarial training, or a related field.
• Required: Two (2) years of increasingly responsible administrative experience, including financial record-keeping, public contact, and/or records management. At least one (1) year of experience providing administrative support to a department manager/director.
• Preferred: Certified Bookkeeper; similar credential or licensure.
• Equivalency: A combination of education and experience that provides the required skills and knowledge may be considered.

Knowledge, Skills, & Abilities

• Knowledge of municipal government policies, budgeting, and purchasing procedures; applicable local, state and federal laws, codes, regulations and ordinances.
• Knowledge of the basic principles, practices, and procedures of municipal and governmental budgeting, accounting and purchasing including preparation, monitoring, transferring, and reporting.
• Knowledge of modern financial accounting, business administration, customer relations and enterprise resource management software systems and platforms (e.g. QuickBooks Online, Oracle NetSuite, or similar platforms).
• Establish and maintain effective working relationships with staff, management, vendors, outside agencies, community groups and the general public; present a positive image of the District in a variety of circumstances.
• Perform technical, administrative, and basic accounting tasks and duties with speed and accuracy.
• Proficiency in modern office procedures, including database management, document processing, software/information technology administration and cybersecurity awareness.
• Proficiency in modern office software, including Microsoft Office Suite, Adobe Acrobat and digital document control practices.
• Ability to manage social media and website content.
• Ability to analyze situations and determine appropriate actions.
• Ability to interact professionally with diverse individuals and resolve inquiries effectively.
• Ability to handle confidential and sensitive information with discretion.
• Strong written and verbal communication skills.

License, Certification and Other Requirements

• Required: Possess a Valid State of California Driver’s License and satisfactory driving record.
• Required: Completion of a background check.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Regularly required to sit, type, and use hands to handle office materials.
• Occasionally required to lift/move up to 35 pounds.
• Work is typically performed in an office environment with moderate noise levels.
• Travel, sometimes in inclement weather, is sometimes required.
• Work is occasionally performed outside, sometimes in inclement weather or heat, for monitoring or inspection of infrastructure or capital improvement projects.
• Occasional extended hours may be required for emergency response or critical deadlines.

Wastewater Operator I

(Corresponding to a Grade I Certified Wastewater Treatment Plant Operator)

FINAL FILING DATE: Open Until Filled

APPLICATION PROCESS: To apply, please submit:

1)    Job Application

2)    Cover Letter

3)    Resume

Please submit your application materials (.pdf or .doc) to the District office at:

Email: generalmanager@spaldingcsd.org

Mailing Address:
Spalding Community Services District
502-907 Mahogany Way
Susanville, CA 96130

Spalding Community Services District is an Equal Opportunity Employer.

POSITION DETAILS

Salary:            $25/hour

Benefits:        Vacation/Sick Leave Accrual; $200 Month Healthcare Stipend

Hours:            40-hours per week, with 24-hour On-Call Availability
Job Type:      Full-Time, Non-Exempt

Location:        Spalding Community Services District

                              502-907 Mahogany Way

                              Susanville, CA 96130

Opening Date: April 12th, 2025          Closing Date: Open Until Filled

POSITION OVERVIEW

Under the direction of the General Manager, the Wastewater Operator I (Certified Wastewater Treatment Plant Operator is responsible for operating, maintaining, and repairing the district’s wastewater treatment facilities to ensure compliance with federal, state, and local regulations.

The Wastewater Operator I assists the General Manager with developing and implementing the Sewer System Management Plan, Capital Improvement Plan and annual work plans for the Wastewater System operations. The Wastewater Operator I is responsible for contractor coordination, relations and oversight, for operations, maintenance and repairs of the wastewater facilities and emergency operations and response.

The Wastewater Operator I is responsible for planning, scheduling, and fulfillment of monitory for regulatory and environmental compliance for the wastewater system. With support and direction from the General Manager and Administrative Assistant, the Wastewater Operator I is responsible for development, implementation, adherence and update of Health, Safety, & Environment regulatory compliance, plans and procedures.

The Wastewater Operator I supports the part-time Wastewater Operator II in the performance of duties, safety, training and professional development, and coordinates with the Municipal Worker for other district maintenance and operations as necessary.

The training, professional development, certification and continuing education of the Wastewater Operator I is provided for by the district.

This position plays a key role in providing reliable wastewater services to the Spalding community.

ESSENTIAL DUTIES & RESPONSIBILITIES

Essential duties may include, but are not limited to:

• Assist in the development, implementation and update of the Sewer System Management Plan, Wastewater System Capital Improvement Plan, and annual work plans for the wastewater system.
• Operate, maintain, monitor, exercise and calibrate wastewater treatment equipment and processes.
• Conduct routine inspections and preventative maintenance of plant facilities.
• Collect and analyze wastewater samples to ensure compliance with regulatory standards.
• Maintain accurate records of operations, maintenance, and compliance activities.
• Troubleshoot and resolve operational issues promptly.
• Respond to emergencies related to the wastewater treatment system.
• Ensure the proper handling and disposal of waste materials.
• Assist in the development and implementation of operational procedures and safety protocols.
• Coordinate and monitor contractor activities for operations, maintenance, repairs and capital improvement projects on the wastewater system.
• Operate construction equipment and power tools such as small backhoes, front-end loaders, tractors, and small tools and equipment.
• Coordinate budget requests, purchase orders, use logs, maintenance schedules and regular inventory for infrastructure systems, vehicles, and large equipment.
• Coordinate budget requests, purchase orders, use logs, maintenance and regular inventory of parts, small tools, and equipment.
• Maintain other District facilities as directed.

QUALIFICATIONS

Education & Experience

• Required: High school diploma or equivalent.
• Required: Two (2) years of experience or a combination of training and experience in wastewater treatment system operations and maintenance.
• Preferred: Previous experience working in a rural or small community wastewater system.

Certificates & Licenses

• Required: Valid California Wastewater Treatment Plant Operator Grade I certification issued by the State of California Water Resources Control Board.
• Required: Valid California Driver’s License and satisfactory driving record (Commercial Driver’s License preferred.

Knowledge, Skills, & Abilities

• Knowledge of wastewater treatment processes, equipment, and regulations.
• Familiarity with SCADA systems and computerized maintenance management systems.
• Familiarity with construction management, estimating platforms, or other enterprise capital improvement planning and project management solutions.
• Familiarity with Global Positioning System (GPS), Geographic Information Systems (GIS), or other mapping and drawing software.
• Ability to read and interpret instrumentation, engineering drawings, reports, and technical documents.
• Ability to interact professionally with the public, vendors, and regulatory agencies.
• Basic proficiency with computers, data entry and reporting, including Microsoft Office – Word, Excel, and PowerPoint.
• Strong analytical and problem-solving skills.
• Ability to work independently and as part of a team.

PHYSICAL DEMANDS & WORK ENVIRONMENT

• Work is performed both indoors and outdoors, sometimes in adverse weather conditions.
• Must be able to lift and carry up to 50 lbs., bend, stoop, and reach.
• Dexterity of hands to operate assigned tools and equipment.
• May require standing for extended periods and working in confined spaces.
• Working with tools and around machinery with moving parts.
• Potential exposure to hazardous chemicals, fumes, odors, and wastewater contaminants.
• May require occasional evening, weekend, or on-call work, depending on district needs.

GENERAL INFO

If you have relevant experience and qualifications and would like the district to keep your information on file please, feel free to submit a resume and cover letter in PDF format to generalmanager@spaldingcsd.org. 

Areas of experience and qualifications for which the district may have need for include:

• Public Administration or Business Administration
• Wastewater System Operations
• Construction Project Management
• Environmental Compliance and Permitting
• Parks & Recreation 

Please check back in the coming months and weeks for specific job openings or leadership opportunities.